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Fundraising Coordinator

Fundraising Coordinator Job Description

Gem City Kitties is hiring a Fundraising Coordinator to create and implement a fundraising plan to help us grow and stabilize our nonprofit programs in the Dayton area, including our new extension, Gem City Vet. Gem City Vet is a nonprofit veterinary clinic in Trotwood offering low-cost wellness services to pets in low-income families. The Fundraising Coordinator will report to the Executive Director and work closely with the Gem City Catfe and Gem City Kitties staff. We’re looking for someone that enjoys building programs, working collaboratively with a team, and advocating for animals in our community.

As a small and growing nonprofit, the focus will rotate throughout the year between the responsibilities listed below. Each area will not run concurrently initially and there will be support and flexibility to prioritize top initiatives. Additionally, we understand that candidates may not have experience in all of the areas below and are open to playing to the strengths and skills for the right fit.


SCHEDULE + PAY: $16-$35/hour depending on experience. This position is part-time, non-exempt. A Dayton area residency is required, although work can be completed remotely. Some weekday time must be available for meetings and set hours on-site, but we are open to working with candidates to set a work schedule that fits your needs and the needs of Gem City Kitties. A work laptop and Google Voice number will be provided. A bonus and incentive structure may also be negotiated and built into the pay structure.

STRATEGIC PLANNING:

  • Plan, actively manage, and oversee the organization’s fundraising operations 

  • Collaborate with GCK Board and Staff members to identify and schedule areas of priority

  • Attend GCK Board meetings and give updates on fundraising benchmarks

  • Assist leadership in developing program, organizational, and financial plans by sharing informed opinions and data

  • Maintain records and data to track performance measurements and support strategic decision-making

CORPORATE SPONSORS:

  • Secure financial support from individuals, foundations, and corporations

  • Maintain record of all current & past sponsors

  • Create sponsor benefits and coordinate delivery of all physical and digital acknowledgement letters, signage, merch, and all other deliverables

  • Assess and update valuation of each sponsor benefit as needed to fit organization needs and align with value of similar sponsorship opportunities in the community

  • Develop and track proposals for all foundation and corporate fundraising

  • Maintain and adapt sponsor levels and assets as needed to best meet the needs of the organization

  • Serve as primary contact for all sponsor representatives & donors - facilitate site tours, provide updated information on programs and GCK happenings to sponsors,  as appropriate

EVENTS:

  • Work with GCK staff and board to determine capacity for events based on staff availability.

  • Coordinate with staff, board, and volunteers to host special events as capacity allows.

  • Lead planning and execution of all fundraising related elements of events including reporting out total donations received in relation to the event.

  • Connect with community organizations and businesses to be selected as beneficiary of existing dine to donate and fundraising events

INDIVIDUAL GIVING:

  • Cultivate relationships with donors, ensuring they feel valued and appreciated 

  • Make public appearances and accept speaking engagements to share information with the community 

  • Develop and maintain ongoing relationships with major donors and sponsors

  • Create and execute a strategy for a large, sustained base of annual individual donors including maintaining record of new, recurring, lost, and returning donors on an annual basis

  • Work with Marketing team members to plan and execute online and social media fundraisers, including writing copy and promoting fundraisers

  • Assist with content creation for Gem City Kitties programs to be published through Gem City Catfe and Gem City Vet social media pages

ADMIN:

  • Maintain donor records in Little Green Light, our donor management system

  • Manage donor email communications including email based fundraising campaigns & relevant newsletters/org updates

  • Respond to donor questions and comments in a timely manner through email, social media, and telephone 

REQUIREMENTS:

  • Must be 21+ and have a valid driver’s license with safe driving record and reliable transportation

  • Education Requirement: High School Diploma or GED Required, Bachelor degree or 4 years equivalent work experience required

  • 2+ years required in donor development, nonprofit fundraising, sales experience, or another related field. A track record with successful fundraising is required.

  • Must have deep concern and empathy for animals

  • Must be able to pass a background check

  • May require interactions with rescue animals, subject to exposure of animal bites and scratches

  • Bending, reaching, squatting, kneeling, lifting 20 lb items, and use of stairs required while performing job function, especially for events

  • Exposure to cleaning agents, allergens, and zoonotic disease 

  • Proficiency in Microsoft Office – specifically Word and Excel

  • Proficiency in G-Suite – specifically Gmail, Google Drive

  • Proficiency in common social media platforms - specifically Facebook fundraisers 

QUALIFICATIONS:

  • Must be highly organized and able to use consistent systems to maintain order. 

  • Exceptional work ethic with excellent interpersonal and planning skills. Ability to exercise independent judgment as appropriate and to work independently with little direct supervision.

  • Manages time efficiently and prioritizes work extremely well. Able to meet deadlines with high quality work.

  • Demonstrates exemplary communication skills, including writing and editing skills and the ability to express thoughts orally in a clear manner. Will be required to communicate effectively with the public, business owners, Gem City Catfé staff, and vendors. Must be able to work with various personalities, ethnicities, social and age groups, and maintain tact and professionalism at all times.

  • Ability to handle confidential and sensitive information.

CORE COMPETENCIES:

  • Develops continuously - Continuously seek opportunities to improve self and others. Leads with trust, honesty, and commitment to hire, coach, and develop partners to achieve their potential.

  • Acts thoughtfully - Takes personal responsibility to do the right thing and persists in times of challenge or uncertainty. Adapts quickly to change and makes timely, thoughtful decisions.

  • Works well with others - Listens and communicates well with others within and outside of both GCK and Gem City Catfe. Creates a team environment that is positive and productive.

  • Values our supporters – Appreciates our supporters; seeks to understand what the supporters, donors, and sponsors want and how to best deliver the experience.

  • Achieves results - Understands what drives overall organizational success and is accountable to prioritize and deliver quality results. Demonstrates knowledge of core products and processes to get results. Anticipates obstacles and takes action to prevent or minimize their impact.

A Note to Potential Candidates:

Studies have shown that some folks are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.

How to Apply

Email PDF copy of resume and cover letter to rescue@gemcitykitties.org. Position is open until filled.